This week was the week of our seminar, so we were really busy getting everything for the day organised. For myself, the main things that I was doing was checking in on everyone to make sure everyone knew what they were doing and were fine, organising group meetings and taking minutes, and ramping up our promotional strategy which included releasing our promotional video, helping to print out and distribute our posters, and spread the word on our social media accounts.

We had a group meeting on Monday afternoon where I took minutes and posted them in our Google Drive and our Facebook group. I also checked in with the group halfway through the week to make sure everyone was on track.

The main aim for that meeting was to make sure we hadn’t looked over anything and that everyone was aware of what the plan for our seminar was. During this meeting it was decided that we should have a fruit platter as we had heard that other groups had received negative feedback for not having a healthy alternative, so I offered to organise this out of my own pocket as we hadn’t originally budgeted for a fruit platter.

After our meeting, Henry, James and I printed and put our poster up in Building 9, 80, 94 and the Swanston Library to promote our event. I also took a photo of our poster and put it up on our social media to further promote our seminar.

I also contacted the steering committee with questions that my group had about technical support in the seminar room, the recording of sound in the room, and other bits and pieces that we had initially overlooked. My main contact was Kevin during this time who was fantastic in replying quickly and helpfully.

For our social media campaign, I aimed to post two posts a day, usually one referring to either our guests or a news article related to the Australian film industry, and one a funny meme with details of our seminar to get people’s attention. I posted these on our Facebook page, Facebook event and the RMIT Adventure Facebook page. I sometimes posted them on the Media RMIT Facebook group and my own personal Facebook page to spread the word about our seminar.

On the day of our seminar, I met with our group as per our call sheet, and we split up into different teams. I helped to bring our catering table down to Building 80 and helped Caley and Gina bring theirs and my food to the building and began setting up. Once we set up the catering table, I checked with everyone that the technical equipment was working well and there were no issues, and made sure everyone was confident.

During the seminar, I posted some of the main quotes from our guests onto our Facebook page, the RMIT Adventure Facebook page, and the RMIT Adventure twitter. I also checked with Krystal and Henry that the prize winner was established.

After the seminar, I helped to pack down the catering table and transport our stuff back to our cars.