It happened! On Friday all of our efforts over the last six weeks came together in what was overall a really incredible (and stressful) event!
After a week of baking and stressing over the potential of running out of food, I lugged everything into uni on Friday morning. With a variety of gluten free and vegan friendly treats all I could do was pray that we weren’t going to run out of food.
At our meeting with Shelley at 11, we ran over the last minute details and for that afternoon. With a briefing on how to check that the microphones in the lecture room were going to charged, I also had a couple of other bits and pieces to do during the day.
We were blessed with some beautiful weather on the day which boosted everyones spirits and at 2:30 we sprung into action to pick up all of our equipment. With Mollie, Matt, Karen Prani and Maddie we went over to Building 5 to pick up the chairs, coffee tables, city scapes and plants. With a bit of help from the ever present steering committee (mainly my main gal pal Georgia Symes) we got it over to Building 80.
The next half an hour or so is a bit of a stressful blur but just after 4 we were ready to go and started letting everyone in. I was so pleasantly surprised we had a diverse group of people coming, not just the people from our course! It was nice to have other people there supporting us!
The seminar went really well, and we had such an amazing response from everyone, which was really encouraging. Everyone complimented my baking, which is always a plus, and someone even tweeted in asking about my playlist, which was lovely! The guests were all so amazing and gave some really great advice and despite all of the stress beforehand I still managed to really enjoy the seminar itself.
Overall I’ve had such a postive experience in organising the Women In Media seminar. Despite how daunting the task seemed before hand, we really came together as a group to put on an incredible seminar. Massive thank you to Shelley, our ever helpful tutor, the Steering Committee, and of course our wonderful group leader Mollie – it definitely wouldn’t have been possible without you!
This week we made some great progress with organising our seminar – two weeks to go!
Friday morning we shot and began editing our promo video – featuring our amazing host Prani. This will be finalised early next week. The plan is to have a complete 1 minute video (ish) as well as a few 15 second teaser videos to be released over the next week.
As well as helping out on this, I also have volunteered to create a Spotify playlist. This playlist will mostly be used when everyone is arriving, as well as during our break. That playlist can be found here:
In terms of catering, the plan thus far is to make three batches of chocolate chip cookies – one vegan, one gluten free and one ‘normal’. I am going to decorate these with pink icing of the womens symbol (♀). As well as this, we are going to provide pink plastic cups full of pink lollies! The steering committee provides a urn for us, as well as tea and coffee, but we are also going to bring big 2 litre bottles of water and strawberry big m. Having all pink/white snacks will look incredibly effective and earn us some brownie points!
After the last two seminars we have decided that the best place to put our snacks etc is on the seats to the left of the lecture room. We are also going to make brochures and put them on this table.
Very thankful we have an extra week because of the mid semester break – we are planning on meeting next week to put our amazing posters up and finish the video.
This week we had our first seminar – #socialseminar. It was really interesting and definitely gave us some ideas about how to run our seminar so it can be as good as possible!
Today we split up into smaller teams so we can be more organised! I think this will help because with 13 people in a group it has become increasingly hard to be productive and make decisions. I have chosen to be in charge of the food/drink, as well as helping out with the stage production team.
We are going to assess what we have available in the RMITV offices furniture wise on Monday and then make some decisions based on that. We want to have a open discussion with all of our guests, so we are thinking either two couches or four chairs, arranged in a semi circle.
In terms of food I am going to research some recipes and see what happens!
Today we had some time to work in our groups – we were mostly focused on organising guests as our seminar is three weeks away (!!!) I suggested Natalie Tran, who is a YouTuber and business woman. She is based in Sydney, but definitely worth a shot! I’m going to email her and if we haven’t heard from her by Tuesday next week we will move on to someone else. Fingers crossed!