Media Industries 2 – Seminar Involvement Week 6

Proactive Learning

Before the week 6 seminar, my Women in Media group had a meeting where I delegated roles for people during the mid-semester break such as research into the three guests, who was editing videos, posting images to instagram and creating slides for the seminar. I organised the stage with technicians from building 94 and arranged transportation to building 5 on the morning of the event.

I discussed that we needed a deadline for the RSVP from Virginia Trioli because if she wasn’t available, we wouldn’t have much time to organise a back up guest. We decided that Tuesday night (2/09) would be the deadline and Melissa suggested Elizabeth McCarthy from RRR as a back up guest. I spoke with Bella about sending Virginia another invitation email on the Monday and Line about getting in touch with Elizabeth on the Wednesday morning.

Prior to the meeting on Friday, I reminded the group of the $20 contribution we agreed to make to the budget for Zoe to cover food costs. I followed this up with a Facebook page post about transferring the money to Zoe if people forgot to bring cash.

Contribution & Collaboration

I shared the images and footage with Ai Vee, Melissa, Jono & Christine as we will all be creating promotional material including posters, instagram posts and event promo videos in the lead up to the event. I assisted Christine by giving her feedback about the poster and offering solutions to fitting all of the information onto the A3 page.

I liaised with Tiff from the steering committee whilst creating the event. I added in the event description, images and made other group members hosts of the event. I discussed what information and images needed to be uploaded and how often including the first teaser promo video one day after the event is created, followed by images, small guest bios, the second promo video and then information about catering (free cupcakes) and event set up. This is all intended to help with the hype and ensure that everyone that clicked ‘attending’ on Facebook is reminded and does indeed attend.

I edited the teaser trailer and uploaded it to Vimeo with all of the event details. I shared the video on Facebook with a link to the event and invited around 100 of my own Facebook friends to the event. I posted the poster and other promotional images on my own social media profiles and promoted our hashtag #femmefataleRMIT through Instagram.

During the mid-semester break I went to Uni armed with blue tac and printed the promotional posters. Steph and I flooded building 9 with the posters and even building 5 (where the seminar will be held) to help the non-RMIT seminar audience find the venue.

After the promotion started, I contacted Bella and Line about the radio guest as we were yet to hear from Virginia Trioli. Line agreed to speak to Elizabeth in person and so I asked Sarah to pass on the guest invitation details to Line.

I shared an email listing all of the tasks required and requests from the steering committee and contacted appropriate group members to help with these requests. I also sent individual messages to group members who did not get back to me. I wrote equipment lists to ensure their jobs were being fulfilled.

As a way to lessen my duties of managing every member of the group, I asked Zoe to start organising the research and question group members and Michael to organise the slide and running sheet group members whilst I continued to speak with the technical and promotion group members.

After the email from the steering committee, I also started planning post-event responsibilities such as who will edit footage. I have agreed to edit and post the event photos as well as provide the committee with a list of credits one week after the event.