After we confirmed a couple of guests, Alicia Gleeson and Clayton Jacobson, I was able to research each of them and come up with bios for each of them in collaboration with Jim. Later, Julian Lucas was also confirmed and the bios could be completed. However, I wasn’t able to find any photos of Alicia online, so James may have to ask her for one, being the guests main point of contact.

The next point of business was to come up with specific questions for the host to ask. I had already come up with a few and put them in the google drive, but we were able to make them more relevant once the guests were confirmed as we could tailor them to their experiences, so a few more were added in and prioritised.

A feature Jim wanted to include was a quiz or some sort of interactive event. So we brainstormed ideas for that and eventually came up with a concept, ‘questions specific to the Australian film industry this year.’ I figured it was relevant to the idea of knowing the industry you wish to go into, and being up to date with it. Jim was the one who wrote the specific questions after that though.

Once all of this was completed, I was able to print the hand outs we planned to give the audience; the bio sheets and the quiz answer sheet for the participants to fill out. The quiz sheet was basic enough, just lines and numbers. I used the poster design for the bio sheets to make our aesthetic cohesive. 

Once all these ideas had been finalised, I had to figure out the specific structure of the seminar. I decided there would be prepared questions until 4:45, then a break + the quiz for 10 minutes, and then audience questions until 5:25. I wanted to allow enough time for extensive audience participation, and the crew was happy with this decision also. Breaking it up into these distinct sections. (We began the seminar a bit late though, so while time keeping I extended the prepared questions and break until 4:50 and 5:00 respectively. That was my main job during the seminar, to keep track of the time and signal the host to keep everything on schedule. This all went according to plan and the sections began and ended just as I signalled for them to. Meanwhile I was messaging the other group members on facebook chat during the seminar making sure other elements were running to schedule, such as the quiz and catering preparations. )

It was also my job to make the call sheet for the crew. I figured out the jobs that needed to be done before, during and after the seminar, and divided up the work logically. After I had delegated jobs I asked whether anybody wanted to change positions and everyone was happy with what I had assigned, so the actual day went relatively smoothly in that regard. We all knew what needed to be done. As well as time keeping, I also assigned myself to assisting with the furniture and staging. So on the day I helped choose, carry and prepare the furniture, and set up decorations. I also kept checking around at other jobs being done such as catering, tech, guests etc, to make sure everybody else was on track and on schedule. The seminar started a bit late, but I am actually still unsure of the exact reason for that, perhaps tech issues?

Since the seminar I have gathered the release forms for the guests and host, and have to submitted them to the steering committee.

Overall I attended all classes, and went to 8 out of 9 group meetings. During the meetings I was vocal and contributed to discussion in areas outside my own, such as social media, promo video, guests etc. As well as this I completed my own responsibilities on time. Through this assignment I found it rewarding working in a group to put the seminar together. The other group members were enthusiastic about the project, as was I, and I feel this resulted in us putting a lot of effort into our respective tasks. I was motivated to work harder so as not to let the team down, as well as just having the drive to help create a great seminar.

I would give myself 83% for this assignment, a HD. I did everything that I could in my chosen field of responsibilities to a good standard and didn’t have any issues with the group. I could have improved in assisting with other areas, such as helping crew on the promo video and taking others responsibilities off of their hands, etc. But in terms of my own responsibilities, I was diligent in completing them, being present and contributing in group meetings, and assisted other group members where I could.