Abigail Liptrot – Organisational Systems

I was responsible for creating the organisation systems we had in place, to keep everything in track. There were 3 forms of these systems; an excel spreadsheet with everyone’s personal details for contact, a discord for communication, and a google drive where all important information would go. Firstly, the excel spreadsheet ensured that everyone had access to individuals contact details, which allowed for easy communication without clogging up other communication channels like discord. This spreadsheet was also how I sent out the invite to the discord, so it was incredibly useful. This spreadsheet will not be shared here however, because it has personal information that should not be publicly shared.

The discord was where the majority of team communication took place, especially outside of class hours. It had a general space for entire class communication, as well as channels for each team to focus on their areas of responsibility. There were also voice channels for each of these areas where meetings could be held. The @ system on the discord meant that if we ever needed to contact a specific person, it could be done in a way that would alert them, to avoid wasting time.

The google drive was where we placed all official documents. It housed planning documents, design templates, and many more. Having this google drive set up meant that instead of having all documents spread out, having to share it with the class each time and potentially missing someone, everything could be found easily. We also had an organisational system in place within the drive, which allowed for easy navigation.

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